Duties and Responsibilities
You are primarily responsible for the following: -
- Manage and coordinate the Director's calendar, meetings, appointments, and travel arrangements.
- Prepare meeting agendas, presentations, reports, and take meeting minutes where required.
- Handle confidential correspondence, documents, and information with a high level of discretion.
- Support office administrative and personal tasks to ensure smooth daily operations.
- Provide administrative support to the CEO on his sales activities.
- Prepare and process sales quotations, purchase orders, contracts, and related documentation accurately and timely.
- Coordinate order processing, delivery schedules, and follow up with internal departments to ensure fulfilment.
- Maintain and update sales records, customer databases, and CRM systems.
- Compile sales reports, forecasts, and performance summaries for management review.
- Handle CEO's customer enquiries, follow-ups, and after-sales support where required.
- Oversee office administration to ensure smooth office operations.
- Manage office supplies, vendors and service providers matters.
- Assist in organising company events, meetings, and internal activities.
Minimum Qualifications
- Diploma in Business Administration, Management, Marketing, or a related field preferred.
- Minimum 2 years of relevant working experience
- Proficient in Microsoft Office
- Tech & AI savvy
- Experience in ERP system is an advantage e.g. SAP
- A fast learner with good oral and written communication skills
- Self-driven with can-do attitude, reliable, resourceful, neat and organise, meticulous and a team player
- Immediate availability or short notice period preferred.
