About Us
BW LPG is the world's leading owner and operator of LPG vessels, owning and operating a fleet of more than 50 Very Large Gas Carriers (VLGCs) with a total carrying capacity of over 4 million CBM. With five decades of operating experience in LPG shipping, an in-house LPG trading division and investment in onshore LPG infrastructure, BW LPG offers trusted and reliable services to source and deliver LPG to customers. Delivering energy for a better world - more information about BW LPG can be found at https://www.bwlpg.com.
BW LPG is associated with BW Group, a leading global maritime company involved in shipping, floating infrastructure, deepwater oil & gas production, and new sustainable technologies. Founded in 1955 by Sir YK Pao, BW controls a fleet of over 450 vessels transporting oil, gas and dry commodities, with its 200 LNG and LPG ships constituting the largest gas fleet in the world. In the renewables space, the group has investments in solar, wind, batteries, and water treatment.
Job Description
Role Overview
The Executive/ Assistant Manager in the HR and Communications office provides high-level administrative support to the HR, communications and facilities management. This role ensures smooth day-to-day operations, supports internal communications, and coordinates administration activities across offices globally.
Key ResponsibilitiesQualification & SkillsOther Information
- HR Operations
- Support HR operational processes, including documentation, tracking, and record-keeping
- Manage and administer employee-related vendor contracts
- Coordinate logistics for onboarding, offboarding, and employee movements
- Communications Support
- Support the Senior Manager, Communications in planning and executing internal events and employee engagement activities
- Coordinate or assist in coordination of company-wide engagement initiatives
- Provide basic coverage for communications matters in the absence of the Senior Manager (e.g., coordination, stakeholder liaison, message dissemination)
- Support the administration and upkeep of internal communications platforms (e.g., SharePoint and other internal channels), including content updates, access management, and basic troubleshooting
- Ensure timely and consistent communication across internal channels
- Facilities & Workplace Support
- Support facilities management activities in countries we operate in to ensure a safe, functional, and well-maintained workplace
- Coordinate with landlord, vendors, IT department and building management on office maintenance, services, improvements, and budgeting and payment of services rendered
- Assist in workplace-related initiatives that enhance employee experience including learn-and-learn, teambuilding, company get-together
- Manage and administer administrative-related vendor contracts and administrative matters (e.g., corporate hotel arrangements, travel agency and other facilities-related vendors)
- Direct the receptionist's work and provide coverage when receptionist is away
- Others
- Support cross-functional projects and initiatives aligned with HR, communications, and workplace operations priorities
- To support process improvements, digitalisation initiatives and cross-functional collaboration
- Undertake other responsibilities as assigned by the reporting manager
- Diploma or degree in Business Administration, Communications, or related field
- 3-6 years of relevant experience in HR operations, office administration, or communications support
- Strong organizational and coordination skills with attention to detail
- Ability to exercise a high level of discretion and maintain strict confidentiality on all HR and confidential matters
- Ability to manage multiple stakeholders and priorities effectively
- Good written and verbal communication skills
- Proactive, resourceful, and able to work independently when required
- Proficient in Microsoft Office (PowerPoint, Excel, Word)
Only shortlisted candidates will be notified.
