Executive Support
- Manage and maintain the executive's daily calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international).
- Prepare meeting materials, presentation slides, reports, and correspondence.
- Record and distribute minutes of management or client meetings.
- Anticipate executive needs and provide proactive administrative support.
- Handle confidential documents and information with discretion.
Logistics & Operations Coordination
- Liaise with internal departments (warehouse, transport, customer service, finance) to support key operational updates for the executive team.
- Track shipment milestones, client SLAs, and project deliverables as directed by management.
- Support coordination with external logistics partners, clients, and government agencies (e.g., customs, port authorities).
- Assist in preparing business performance reports, including logistics KPIs, shipment cost analyses, and vendor updates.
Administrative Management
- Manage expense claims, invoices, and petty cash for the executive office.
- Coordinate and plan company events, management meetings, and client visits.
- Maintain and organise filing systems (digital and physical) for operational and administrative documents.
- Support HR or administrative functions such as onboarding new hires, arranging training schedules, and updating company policies when required.
Requirement
- Diploma or Degree in Business Administration, Logistics Management, or equivalent
- Minimum 2 years of experience as an Executive Assistant or Administrative Assistant in logistics, supply chain, freight forwarding, or transport industry
- Familiar with ERP, WMS, or logistics management systems is a plus.
- Able to adapt in a fast-paced, dynamic logistics environment
- High level of discretion and professionalism in handling confidential information
We regret that only shortlisted candidate will be notified
Teng Kah Hui Nicholas
Reg: R1328975
EA: 21C0661
