Kyberlife is Asia's largest one-stop B2B marketplace for life science, pharmaceutical, and healthcare products. Built by scientists, for scientists, our platform connects global research institutions, hospitals, and laboratories with over 270 verified suppliers and 3.2 million SKUs — simplifying procurement across Southeast Asia and beyond.
At Kyberlife, we move fast, think big, and are mission-driven to transform how science gets done. If you want to be at the intersection of healthtech, e-commerce, and meaningful impact, this is where you belong.
We are looking for a sharp, proactive, and highly organised Executive Assistant to provide shared support to our senior leadership team at the VP level and above. As we scale rapidly across Southeast Asia, our leaders need a trusted partner who can manage complexity, anticipate needs, and keep things running with precision behind the scenes.
This is not a traditional admin role — you will be embedded in the heart of our operations, working closely with founders and senior executives to drive execution and organisational excellence.
Executive & Calendar Support
- Manage and optimise complex, fast-changing calendars across multiple senior leaders, resolving conflicts and protecting time for high-priority work.
- Prepare briefing notes, agendas, and pre-read materials to set executives up for every meeting and engagement.
- Schedule and coordinate meetings with partners, customers, and internal stakeholders with speed and professionalism.
Travel & Logistics
- Arrange seamless domestic and regional travel across Southeast Asia (and beyond), including flights, accommodation, visas, and ground transport.
- Build detailed itineraries and proactively manage travel disruptions to minimise impact to leadership.
Communications & Correspondence
- Act as a professional first point of contact for executives — triaging inbound communications, drafting responses, and ensuring nothing falls through the cracks.
- Prepare polished written communications, presentations, and reports on behalf of leaders.
Meetings & Events
- Coordinate leadership meetings, briefings, all-hands sessions, and company offsites end-to-end.
- Take accurate meeting notes, capture action items, and follow up with stakeholders to drive accountability.
Administration & Operations
- Process expense reports, vendor invoices, and procurement requests accurately and on time.
- Maintain organised and confidential digital filing systems for leadership documents.
- Liaise with cross-functional teams — including Tech, Operations, Finance, and People — to resolve issues swiftly on behalf of executives.
Special Projects
- Support leadership on ad hoc strategic initiatives, research tasks, and time-sensitive projects.
- Compile data, prepare summaries, and help produce materials that support decision-making at the leadership level.
