Executive Assistant

Jenga Corp wishes to hire an Executive Assistant.

Interested applicants MUST apply by resume and cover letter through emailing [Confidential Information]. We MUST receive an email application from you in order to consider you.

About the role:

• Provide high-level administrative support to 2 Management Executives
• Keep the Management Executives advised of time-sensitive and high priority issues, ensuring appropriate follow-up
• Maintain confidential and sensitive information
• Complete a variety of special projects including creating PowerPoint presentations, Ministry compliance updates, industry trends, special reports and agenda material
• Draft, review and send communications on behalf of Management Executives
• Maintain document management systems and databases
• Calendar management, schedule and facilitate client and departmental meetings, including marketing events and team building events
• Greet clients and visitors to the office
• Attend meetings and take notes of discussion, prepare the initial draft of action points
• Coordinate travel arrangements, including booking flights, accommodation and ground transportation
• Prepare and submit expenses and reconcile expense reports
• Oversee office management and routinely perform a wide variety of support and administrative duties to ensure smooth daily operation

You should have:

• Five years related experience, with at least two to three years experience supporting individuals at the executive level strongly preferred
• Proficiency with Microsoft Office, Google (Google Docs, Gmail, Drive) and instant messaging applications like WeChat and Telegram
• Positive attitude, driven and ready to take on challenges
• Ability to exercise judgment in managing confidential or sensitive information
• Meticulous attention to detail and follow-through perform tasks with high degree of accuracy and efficiency with the ability to meet deadlines
• Ability to work independently, to take initiative and to overcome obstacles
• Ability to successfully manage competing priorities, keeping constant sight of the overall objectives
• High degree of maturity and professionalism
• High degree of flexibility in a demanding, fast-paced and frequently changing environment
• Strong service orientation in responding to customer needs
• Excellent oral and written communication skills (both in English and Chinese to better manage the clients)

Interested applicants MUST apply by resume and cover letter through emailing [Confidential Information]. We MUST receive an email application from you in order to consider you.