executive assistant import export

EXECUTIVE ASSISTANT (TRADING & IMPORT/EXPORT)

Other Information

• Industry: Trading
• Salary: $2,200 - $2,500
• Working Days: 5 days per week, flexible working hours
• Location: Central

• Work closely with a founder in a fast-moving trading business
• We are looking for a capable and experienced Executive Assistant to support a founder in a dynamic trading business. This is a unique opportunity for someone who understands import/export processes but prefers a more structured, steady, and flexible role.
• The position is primarily office-based due to the nature of documentation and physical files, but offers flexibility in working hours across a 5-day week.

Key Responsibilities

. Manage and prepare import/export documentation (Invoices, Letters of Credit, Bills of Lading), Support the founder with day-to-day operational and administrative tasks

. Handle Letters of Credit and ensure smooth transaction processing

. Coordinate shipments with freight forwarders, suppliers, and customers

. Oversee customs permits and ensure compliance

. Maintain organised filing systems (both digital and physical)

Ideal Profile

. experience in import/export, shipping, or trading environments

. Familiar with Incoterms, L/C processes, and trade documentation

. Strong organisational skills and attention to detail

. Comfortable working in an office handling physical documentation

. Proficient in Microsoft Office (especially Excel)

Why This Role

This is ideal for someone who enjoys being close to the business, supporting decision-making, and working directly with a founder-without the pressure of a high-intensity corporate environment.

If you are looking for a stable, flexible, and trusted support role where your experience is valued, this could be the perfect fit.