Executive Assistant (C-Suite PA)

Work Location: Asia Square Tower
3 months contract: Convertible

Key Duties & Responsibilities

• Manage complex calendars for the CEO and Partners, coordinating across multiple time zones.

• Serve as the primary point of contact for internal and external stakeholders requiring the CEO's or Partners attention or action.

• Proactively schedule and coordinate internal and external meetings, including agenda preparation, venue booking, technology setup, and meeting minutes documentation.

• Provide administrative support, including drafting and editing emails, memos, and other communications on behalf of the CEO and Partners.

• Arrange and manage travel logistics, including flights, accommodation, dining reservations, itineraries, and travel expense tracking.

• Draft, prepare, and distribute communications on behalf of the CEO and Partners.

• Oversee office administration and day-to-day operational management.

• Coordinate and support administrative and logistical arrangements for internal and external events.

• Handle expense reporting and claims processing.

• Assist the CEO with personal errands as required.

Perform other ad-hoc duties as needed.

Skills & Qualifications

• Minimum of 5 years experience as an Executive Assistant or Senior Administrative Assistant.

• Prior experience supporting C-suite executives, preferably within a multinational organization or with international exposure.
• Strong multitasking ability with excellent attention to detail and problem-solving skills.

• Exceptional organizational and time management capabilities.

• Excellent verbal and written communication skills in English.

• Ability to work independently, prioritize tasks effectively, and manage competing deadlines.

• High level of professionalism, discretion, and integrity.

• Strong team player with a collaborative mindset.

• Good understanding of the investment and financial services industry.

• Bachelor's degree or equivalent experience.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.