Executive Assistant and Admin Lead

Roles and Responsbilities:

Calendar and Schedule Management

• Coordinate and manage Director's calendar, appointments and meeting schedules.

Travel Arrangements

. Coordinate travel arrangements for Director and Plant Leadership Team including flights, accommodation and transportation.

. Prepare itineraries for business travel.

General Administrative

. Assist Director and Plant Leadership Team in special assignments and/or projects related to Tuas including leadership meetings, on-site and off-site events, visit coordination and management.

. Support the HR administrative and coordination matters on onboarding and offboarding employees and employee engagement activities.

. Maintain records of all sites functional, technical, and leadership trainings for employees

. Assist on vendor payment processes.

Facilities Management

. Support Engineering Team in facilities management and improvement projects execution (liaising with vendors).

. Create a conducive community experience in the administrative workplace that are both engaging and productive with human-centric experiences.

. Lead 5S implementation across functions in within office area.

. Supervise daily operations of 3rd party canteen, office utilities, and transportation services based on contract guidelines.

. Set regular checkpoints with canteen committee to continuously improve services and address any pressing concerns.

. Oversee 3rd party contract services providers to ensure compliance to human rights policy.

Experience and Skills:

• . Diploma or degree in Business Administration, Communications, or a related field is often preferred.
• . At least 2 years of experience as an Executive Assistant supporting senior leadership.
• . Excellent communication, organizational and multitasking abilities in a fastpaced environment.
• . Attention to detail, discretion and confidentiality.
• . Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• . Previous experiences in office administration and events coordination are advantageous.