JOB SUMMARY
The purpose of this position is to provide a wide range of administrative and general support duties of a highly responsible and confidential nature to the CEO, President or executive officers.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Prepares proposals, letters, memorandums, reports, agendas and forms of a complex and confidential nature.
- Serves as a liaison between executives, internal management and employees, clients, and visitors as required; reviews, requests, schedules appointments and meetings. Relieves executive of routine matters and handles many questions without escalating to the executive(s).
- Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. Leads, monitors issues for appropriate follow-up.
- Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.
- Completes expense reports and handles the reconciliation of receipts for a designated work group or for executive leaders
- Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.
- Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release.
- Plans and supports local/region/national/global meetings and special events: details to include budgeting, invitee list, managing vendors, travel, awards, etc.
- Assists with processing department financial data as it relates to budgets, accounts payable, and generating various financial queries and reports.
- Other duties may be assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) required. Associate's degree (AA) or
equivalent from two-year college or technical school preferred. Minimum of six years of related
experience and/or training.
Minimum 5 years experience as an Executive Assistant to a senior level executive(s).
COMMUNICATION SKILLS
Excellent written and verbal communication skills. Strong organizational and analytical skills.
Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively
present information.
FINANCIAL KNOWLEDGE
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures
such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
REASONING ABILITY
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving
several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and/or ABILITIES
Advanced skills with Microsoft Office Suite required. Requires in-depth knowledge of company
operations, policies, and procedures. Must have a strong command of the English language and
excel in the areas of spelling, grammar and punctuation.
