Your new company
A internet firm is looking for a 10 months contract for an Administrative Assistant.
We are seeking a highly organized and dynamic Administrative Assistant to join our Sales Team at Moody's Analytics. This role is vital to the smooth operation and success of our high-performing team. The ideal candidate will be responsible for providing comprehensive administrative support, managing daily office operations, and assisting with a variety of sales-related tasks.
Your new role
- - Prepare meetings for the executive, team, and/or site with some guidance. Ensure meeting room, equipment, and attendee list are correct and confirmed gather, compile, and create meeting materials (e.g., decks and meeting agendas) ensure meeting materials are aligned with the specific meeting agenda assist with notetaking.
- - Assess and advocate for office space needs with some guidance manage requests for space accommodations liaise with internal partners (e.g., real-estate workplace services
- - REWS) to construct and plan space allocation may facilitate office moves.
- - Schedule, maintain, and update calendar events, with some guidance. This includes: proactively scheduling, maintaining, and updating calendar events forthe supported executive, team, and/or site with consideration for time zonedifferences building in adequate preparation time for events resolvingscheduling conflicts responding to requests for scheduling and meetingsoptimizing calendaring for short
- - and long-term planning of supported executive, team, and/or site making recommendations to support leadership time allocation with respect to calendarand travel.
- - Plan and organize site/location activities in areas of culture, community affairs, PR, communications with both the internal and external communities with some guidance. Collaborate with the leadership teams and site/location with regard to strategic programs and initiatives around culture, team dynamics, site effectiveness.
- - Plan and organize internal and external programs and events (e.g., budget management, team off-sites, site-wide events, business events, tech talks, summits) and manage event logistics (e.g., venues, equipment, swag, entertainment, travel) in collaboration with internal partners and external vendors ensure compliance with internal and external policies/procedures may act as the main point of contact during the event. Contribute to projects or programs
- Execute events, projects or programs with some guidance.
- Deliver SMALL to MEDIUM-scale projects/events from initiation through delivery, determines corrective action for risks and obstacles with minimal assistance from executive. Select appropriate approaches from clear or less defined options tocomplete assigned tasks. Use strong judgment and discretion with minimal guidance.
- - Complete travel coordination tasks with some guidance. This includes: scheduling and coordinating travel for executive(s) and team(s) in line withpreferences, organizing business-related, pre-travel preparation (e.g., visa and passport support, tech support, cultural considerations) may travel withexecutives and teams and remain on-call to respond to executive's urgentrequests during travel may develop travel agendas and complete post-travel documentation as needed.
- - Execute expense and budget management activities with some guidance.
What you'll need to succeed
Your previous experience in a similar role will lead to your success, as you will ideally have:
- Team player mindset is important.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills.
- Proficiency in Google Suite
- Experience with Concur software and sales support tools is a plus.
- High attention to detail and the ability to work independently.
- Previous experience in an administrative or sales support role is preferred.
What you'll get in return
You will be given the chance to continuously grow in the company due to the expanding business entity, whilst being a part of the team in the growing business.
What you need to do now
If you're interested in this role, click apply now to forward an up-to-date copy of your CV, or call Francesca at Hays on +65 6027 2257 or email [Confidential Information] for a confidential discussion. Referrals are welcome.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
EA Reg Number: R1660446
EA License Number: 07C3924
Company Registration No: 200609504D
