Executive, Administrative

Job Purpose

• To support the company for all administrative and marketing requirements relating to managed vessels and raising purchase requisition.

Job Responsibilities:

• Raise or Reserve PR and save in common folder or shared drive
• Liaising with Vendors on Purchase Requisitions
• Record and manage of PR Control Log
• Follow up & Reserve PR and make amendment as per final costing
• Replace reserve PR with final amended PR saved in common folder or shared drive
• Do/Revise GRN clarification
• Consolidating PMS from the fleet on a monthly basis and save in common folder or shared drive. To ensure completeness of PMS signature
• Monitor Fleet Administration
• Ensure the requirements of company ISM system are efficiently maintained
• Ensure proper records are maintained and submitted to owners on a regular basis for managed vessels
• Audit and monitor fleet filing systems (Trade and Statutory certificates) on a regular basis
• Provide secretarial support to Senior Manager/Director when necessary
• Provide administrative support for all, applying relevant visas, verification on staff claims
• Any other ad-hoc duties as assigned

Marketing Responsibilities:

• Assist in developing and executing marketing campaigns tailored to the maritime industry.
• Coordinate the creation of promotional materials (e.g., brochures, corporate profiles, trade show materials, digital content).
• Organize company participation in offshore exhibitions, conferences, and industry networking events.
• Monitor and report on campaign performance metrics and digital engagement.