Executive Administrative Assistant, Onboarding Specialist (contract role)

Our client is a global technology and infrastructure organisation supporting large-scale projects across the Asia Pacific region. They are looking for an Executive Assistant with experience managing onboarding coordination to manage employee onboarding while providing executive administrative support to senior regional leaders in a fast-paced, collaborative environment.

This is a contract ending on 31 Dec 2026 with opportunities for extension subjected to meeting performance standards.

Responsibilities

• Coordinate end-to-end onboarding for new hires across APAC, including equipment, system access and onboarding sessions.
• Act as the primary contact for new employees and support hiring managers throughout the onboarding process.
• Provide executive administrative support, including complex calendar management, meeting coordination and travel arrangements across multiple time zones.
• Prepare and process expense claims, support budget tracking and maintain administrative records.
• Partner with regional administrative teams to improve onboarding processes and ensure operational excellence.
• Support ad hoc projects and administrative initiatives as required.

Requirements

• 3–5 years of experience in executive administration, executive assistant, office administration or employee onboarding.
• Strong experience managing executive calendars, travel coordination and expense claims.
• Highly organised with excellent multitasking, prioritisation and problem-solving skills.
• Strong communication and interpersonal skills, with the ability to work effectively across regional and cross-cultural teams.
• Proactive, resourceful and able to work independently in a fast-paced environment.
• Experience supporting regional leadership teams or working in multinational organisations is a plus.