Events Executive

Job Description:

Research & Planning

- Identify new event and partnership opportunities.

- Conceptualise events and retail concepts for specific target audiences

Pre-event Preparations

- Understand the key objectives of each event before drafting a detailed proposal for our clients

- Anticipate potential risk, propose solutions to ensure the smooth running of the event

- Conduct an internal briefing to update the marketing team on the upcoming roadshows

- Be involved in the production of marketing materials for the roadshow

- Arrange the required manpower and pack all required logistics for the roadshows

- Liaise and coordinate with relevant contractors or vendors to fulfil event requirements

Event Logistics & Facilitation

- Work with events agency for the set-up and tear down of the events, ensuring all product displays are kept neatly in the warehouse.

- Provide on-site support and ensure smooth operations of the roadshows.

Inventory Management & Procurement

- Organise and keep track of product display samples for roadshows

- Source for event-related items or warehousing needs from local/overseas suppliers

- Arrange and liaise with the appointed the vendor for delivery, collection, and payment

Tracking & Evaluation

- Suggest pointers for improvements and ensure that it is being implemented by relevant parties.

- Evaluate the effectiveness of roadshows and events, ensure that they are within the budget to meet KPIs

- Prepare a pre and post-event report and present it during the weekly team huddles

- Keep the customer contact list updated

Job Requirements:

- ITE or Diploma in Events Management, Marketing, and Mass Communications.

- With at least 2- 3 years of relevant working experience

- Proficient in using Microsoft Office applications

- Able to communicate effectively, both verbally and in writing

- Has strong time management and organizational skills to manage multiple projects

- Able to work well under pressure with excellent problem-solving skills