Event Producer

AWARE seeks an experienced Event Producer to lead planning, logistics, and production for all organisational events - from the annual AWARE Ball to advocacy forums, community fundraisers, and donor cultivation events. This is a new, year-round role designed to professionalise event operations across departments, reduce burden on programme staff, and maximise the impact of AWARE's events. All genders welcome to apply.

• Position Title: Event Producer (Senior Executive)
• Reporting to: Senior Manager of Community Engagement
• Status: Full-time

Key Responsibilities

Org-Wide Event Production (60%)

• Produce 2 large AWARE events, 3-6 mid-sized events and some smaller engagements through the year, from intimate sharing sessions (30 pax) to the Ball (500+ pax)

• Contribute to event programming, theming and ideation for mid-sized and large events.

• Develop and maintain a master events calendar, flagging conflicts and resource needs

• Lead venue sourcing, vendor management (AV, catering, decor, transport), and onsite production including setup and tear down.

• Liaise and coordinate talent and speakers for events

• Create and manage event budgets with post-event reconciliation

• Build a shared digital toolkit: run-of-show templates, vendor contact lists, checklists, contingency plans

Sponsorship & Stakeholder Coordination (20%)

• Cultivate and manage year-round relationships with venues, AV suppliers, printers, caterers

• Work closely with Fundraising team to manage corporate and in-kind sponsorships and partnerships

• Recruit, train, and schedule volunteers for all events (via a shared volunteer database)

Cross-Departmental Support (15%)

• Consult with Advocacy, Comms, and Community Services teams on event feasibility, timelines, and logistics

• Lead post-event debriefs with each department, capturing learnings and ROI data

• Maintain shared event files (Google Drive) accessible to all teams

Admin, Reporting & Optimisation (5%)

• Produce quarterly event performance reports (budget vs actual, attendee feedback, staff time saved). Recommend process improvements for event approvals, vendor contracts, and risk management

Requirements (Essential)

• 4+ years event production experience, including at least one large-scale (300+ pax) fundraising gala or conference

• Proven budget management with a track record of coming in within budget

• Strong vendor negotiation skills and existing network in Singapore (venues, AV, F&B)

• Proficiency with Google Workspace, event management software (e.g., Eventbrite)

• Ability to work independently and flexibly (evening/weekend event work required, with time off in lieu)

• Deep alignment with AWARE's mission and values

Bonus (Not Required)

• Experience training or managing volunteers

• Basic video/photo production for social media (behind-the-scenes reels, highlight clips)

• Emceeing experience is a bonus

• Familiarity with CRM software e.g. Neon CRM

• Driving experience is a bonus