Event Planner / Corporate Events Executive

Job Responsibilities

Event Planning & Coordination

Plan, organize and coordinate corporate events including Dinner & Dance (D&D), team building activities, department retreats, festive celebrations and company functions.

Liaise with internal departments and external vendors to ensure smooth event execution.

Source and recommend suitable venues based on event requirements, budget and logistics.

Coordinate event schedules, registrations, transport arrangements and on-site event support.

Prepare event timelines, checklists and post-event reports.

Travel & Accommodation Arrangements

Handle booking of air tickets, hotels and transportation for company trips, overseas meetings and department holidays.

Coordinate travel itineraries and ensure all travel arrangements are properly communicated to participants.

Procurement & Sourcing

Source event materials, decorations, gifts and supplies from platforms such as Taobao and other vendors.

Compare pricing, negotiate quotations and manage purchasing within approved budgets.

Track orders, deliveries and inventory for event usage.

Administrative & Documentation

Develop and maintain event SOPs and handbooks for company activities such as:

Team Building

Department Holidays

Company Retreats

Dinner & Dance

Staff Engagement Activities

Maintain vendor database, event records and budget tracking.

Prepare payment requests and coordinate with finance on invoices and reimbursements.

Operational Support

Provide on-site coordination during events including setup, registration and vendor management.

Support ad-hoc company initiatives and employee engagement activities.

Working Hours Requirement

Candidate must be willing to work on Saturdays, evenings or outside normal office hours when required for company events, Dinner & Dance, team building activities or corporate functions.

Requirements

Experience in event planning, corporate coordination or administrative support preferred.

Strong organizational and multitasking skills.

Good communication and vendor management skills.

Familiar with online sourcing platforms such as Taobao.

Able to work independently and handle tight timelines.

Proficient in Microsoft Office applications.

Willing to travel when required.