Job Overview:
The Event Operations Executive/Manager is responsible for supporting the end-to-end planning, coordination, and execution of events. This role ensures smooth on-ground operations, effective vendor management, and exceptional event experiences that meet both client and company objectives.
Key Responsibilities:
Event Planning & Coordination
- Assist in the planning and execution of events from concept to completion.
- Coordinate logistics such as venue setup, catering, AV, equipment rental, licenses applications and staffing.
- Liaise with vendors, suppliers, and partners to ensure timely delivery of services.
- Prepare and manage event timelines, checklists, and operations documents.
On-Site Event Management
- Supervise setup, registration, and teardown of events.
- Manage on-ground operations and troubleshoot issues in real-time.
- Ensure smooth coordination between internal teams, suppliers, and clients during the event.
- Maintain brand consistency and uphold event quality standards.
Administration & Reporting
- Support budget tracking and procurement processes.
- Prepare post-event reports, including photos, attendee feedback, and performance analysis.
- Maintain event inventory, materials, and collateral.
Client & Stakeholder Engagement
- Work closely with clients to understand event requirements and expectations.
- Provide operational updates and ensure client satisfaction throughout the event lifecycle.
- Support the marketing and creative teams in integrating event branding and communications.
Requirements:
- Diploma or Degree in Events Management, Marketing, Communications, or a related field.
- 1-3 years of experience in event operations or coordination
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office and familiar with event management tools or software.
- Willing to work flexible hours, including evenings, weekends, and public holidays when required.
Personal Attributes:
- A proactive problem-solver with a can-do attitude.
- Energetic, hands-on, and enjoys working in fast-paced environments.
- Team player who thrives under pressure.
- Passionate about delivering memorable event experiences.
