Event Executive

Responsibilities:

• Act as the main liaison between clients and internal teams.
• Understand client briefs, budgets, timelines, and expectations.
• Prepare proposals, quotations, and presentations.
• Manage client meetings, revisions, approvals, and confirmations.
• Ensure all event elements are fully prepared before event day.
• Confirm manpower, logistics, production, and deliverables with operations.
• Conduct site recce and align execution plans internally.
• Translate client requirements into execution briefs.
• Track project progress, risks, and quality control.
• Conduct pre-event checks to ensure specs, timelines, and standards are met.
• Lead on-site supervision during setup, event, and teardown.
• Handle client communication on event days.
• Resolve issues independently and escalate major risks when required.
• Prepare costing sheets, quotations, and variation orders.
• Manage last-minute changes and cost confirmations.
• Liaise with suppliers and ensure delivery according to specs.
• Prepare invoices and track billing and payments.
• Maintain proper project documentation and records.
• Perform ad-hoc administrative duties related to events.

Requirements:

• Diploma or Degree in Integrated Events & Project Management or related field.
• Minimum 3-5 years of relevant working experience in event management or agency environment.
• Proven experience in client account servicing, proposals, and quotations.
• Strong project management and problem-solving skills.
• Able to manage multiple projects and clients independently.
• Good communication, presentation, and negotiation skills.
• Comfortable with on-site supervision and issue management.
• Willing to work flexible hours based on event requirements.
• Leadership or mentoring experience is an advantage.