Estate Development Executive (Project Management)

The Executive, Estate Planning Development & Management (EPDM) is responsible for supporting the operational excellence, upkeep, and development of the organisation's centres. The role covers three core areas: Facilities Management, Cyclical Maintenance, and Project Management. The officer will ensure all centres operate efficiently, meet regulatory and safety requirements, and maintain high standards of functionality and user experience.

1. Facilities Management

- Serve as a subject matter expert for assigned hard/soft services (e.g., M&E systems, cleaning, landscaping, security, etc.) and provide timely technical support to all centres.
- Ensure timely rectification of faults, equipment failures, and operational issues, and uphold good standards of routine and preventive maintenance.
- Lead and conduct proper procurement processes, including accurate scoping of works, fair evaluation of proposals, and engagement of competent service providers.
- Oversee vendor and contract management, ensuring compliance with service level agreements and maintaining high service quality.
- Monitor facilities management expenditures, track utilisation, and support budget planning to ensure financial discipline.

2. Cyclical Maintenance

- Lead end-to-end coordination and project management for lifecycle renovation and upgrading works for existing centres.
- Conduct site assessments to identify needs and determine renovation scope, including technical, operational, and compliance requirements.
- Coordinate logistical arrangements such as temporary transport, food support, furniture replacement, and decanting plans where required.
- Work closely with contractors, consultants, and internal stakeholders to deliver projects on time, within budget, and with minimal disruption to centre operations.
- Manage project documentation, progress tracking, variation orders, claims verification, and payment processing.

3. Project Management

- Support new centre development projects as assigned, including:
- Review of construction drawings, specifications, and submissions.
- Preparation and management of project documentation, permits, and regulatory compliance.
- Coordination with contractors, consultants, regulatory authorities, and internal teams.
- Procurement of works, services, and materials.
- Monitoring and rectification of defects prior to handover.
- Contribute to continuous improvement of project workflows, safety practices, design standards, and centre functionality.

Job Requirements:

. Bachelor's degree in Real Estate, Architecture, Engineering, Project Management, or related field.
. At least 2 years of experience in facilities management, construction or estate management.

Skills and Attributes

. Strong project management and communication skills
. Experience with interior works and/ or mechanical & electrical engineering
. Excellent problem-solving and analytical skills with attention to detail
. Proficiency in Google Sheets for data analysis, project tracking, and reporting.
. Ability to work independently and as part of a team
. Positive attitude, eager to learn, proactive and inquisitive
. Data processing skills and ability to read technical drawings (e.g. Excel, AutoCad) a plus