Responsibilities:
SAP System Administration
- Raise and manage Purchase Requisitions (PR) in SAP for dormitory and security-related departmental requests.
- Liaise with procurement and relevant stakeholders to ensure timely processing and tracking of requests.
Document Verification via Kofax
- Process and verify documents submitted through the Kofax system.
- Ensure accuracy and completeness of all documentation before validation and approval.
- Maintain proper digital and physical records in compliance with internal policies.
Dormitory Administration
Check-In/Check-Out Management:
- Facilitate the smooth onboarding and departure process for residents.
- Update records and communicate relevant changes to concerned parties.
Home Leave Coordination:
- Track and manage residents home leave applications.
- Ensure proper documentation and approvals are in place.
Room Transfers:
- Administer room transfer requests and coordinate logistics.
- Update room allocation records accordingly.
Sick Bay Movements:
- Manage and document the movement of residents to/from the sick bay.
- Coordinate with medical personnel and internal departments as required.
Requirements:
- Proven experience in administrative support, preferably in dormitory or facilities management.
- Familiarity with SAP for PR processing.
- Experience with Kofax or similar document verification tools.
- Good communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficient in Microsoft Office (Word, Excel, Outlook).
Other Information:
- Location: Benoi Road (Island-wide transport provided)
- 5 days work week
- Working Hours: 7.25am-5pm
