A Document Controller is responsible for managing, organizing, tracking, and maintaining project and company documents to ensure accuracy, accessibility, compliance, and version control throughout the document lifecycle.
Key Responsibilities
- Maintain and control all project and company documentation in accordance with established procedures.
- Receive, register, distribute, track, and archive incoming and outgoing documents.
- Ensure proper document numbering, revision control, and document status updates.
- Maintain document registers, transmittal logs, and filing systems.
- Coordinate document submissions to clients, consultants, vendors, and subcontractors.
- Monitor document review and approval workflows to ensure timely responses.
- Ensure all records are stored securely and remain easily retrievable.
- Prepare document transmittals, reports, and document control metrics.
- Support project teams in managing drawings, specifications, procedures, and technical documentation.
- Conduct periodic audits to ensure compliance with document control requirements.
- Maintain confidentiality of sensitive company and project information.
- Assist in compiling handover dossiers, as-built documentation, and final project records.
