DOCUMENT CONTROLLER

Job Responsibilities:

• Implement existing document control procedures
• Follow the existing system for receiving, registering, classifying, and distributing documents
• Ensure compliance with industry standards and company policies for document control
• Maintain Electronic Document Management System (EDMS) or effectively utilise existing systems
• Support in document revisions and approvals, including maintaining an audit trail
• Control access to documents by defining user access levels within the EDMS
• Implement procedures to safeguard sensitive information
• Archive and retrieve documents according to company policies and regulatory requirements
• Liaise with various departments and Project Team to ensure proper document flow and access
• Maintain accurate and up-to-date various document registers, tracking all documents within the project
• Identify and implement improvements to document control processes
• Tracking and managing document revisions to ensure the latest versions are always used
• Notifying personnel of updated document versions and how to access them
• Storing documents in both physical and digitals formats
• Providing administrative support for site personnel, including site-related documentation and record management
• Creating templates for future use
• Willing to work overtime or stay back after working hours as and when required to meet project deadlines.
• Any other ad-hoc as assigned.

Job Requirements:

• Diploma or bachelor's degree in business administration, Engineering, or a related field.
• Experience in document control, records management, or administrative support.
• Proficient In Microsoft Office and Document Management Systems.
• Strong organizational, communication, and interpersonal skills.
• High attention to detail with the ability to handle confidential information professionally.
• Ability to manage multiple projects and prioritize tasks effectively

.