Job Summary
Manage and maintain ISO documentation to ensure compliance with company standards and ISO 9001 requirements, supporting audit processes and document security.
Responsibilities
- Manage and maintain all ISO documents to ensure accuracy and compliance with standards
- Update and control ISO procedure documents and forms to reflect current practices
- Identify, classify, and file all ISO documents systematically for easy retrieval
- Conduct regular document checks to verify employees use current and accurate ISO forms for recording evidence
- Ensure revised documents are accessible to relevant personnel promptly
- Assist in communication and coordination during external audits to support compliance verification
- Follow company specifications and document control procedures to maintain document integrity
- Handle ISO documents correctly when received from other employees to prevent errors or loss
- Create and maintain document filing and organizing systems to improve document management efficiency
- Ensure proper security measures for both paper and electronic documents to protect sensitive information
- Distribute and notify relevant recipients of updated documents to maintain awareness and compliance
- Support achievement of IMS Policy and objectives through effective document control
- Undertake special assignments, ad hoc functions, and related duties as assigned by management
- Provide administrative support related to document control and management tasks
- Report regularly to the Management Representative on document control status and issues
Required competencies and certifications
- O Level or Diploma qualification
- Minimum 2 years of experience in document control or related functions
- Strong written and spoken communication skills to effectively convey information
- Proficient document control skills with knowledge of ISO 9001 standards preferred
Preferred competencies and qualifications
- Knowledge of ISO 9001 standards (moved here as preferred since it is not explicitly mandated but beneficial)
