Director of Finance And Administration

Role Description:

The Director of Finance and Administration is a senior leadership position responsible for overseeing the financial and administrative operations of an organization. This role is pivotal in ensuring that the company's financial management practices, including budgeting, forecasting, reporting, and compliance, are aligned with business objectives. In addition, the Director will oversee key administrative functions such as human resources, IT, legal, and facilities management, ensuring operational efficiency, cost-effectiveness, and adherence to internal and external regulations. This position requires a blend of strong financial expertise, operational leadership, and strategic thinking to ensure the long-term sustainability and growth of the organization.

Key Responsibilities:

• Financial Management & Strategy: Lead the financial strategy of the organization, including overseeing financial planning, forecasting, and budgeting. Develop financial goals and strategies that align with the company's overall business objectives.
• Financial Reporting & Analysis: Oversee the preparation of accurate and timely financial statements and reports. Analyze financial performance, identify trends, and make recommendations for improvements to senior leadership and stakeholders.
• Cash Flow & Treasury Management: Ensure the organization has adequate cash flow to meet operational and strategic needs. Oversee cash management, banking relationships, and investment strategies to optimize liquidity and financial resources.
• Budgeting & Cost Control: Direct the preparation of the company's budget and monitor expenditures, ensuring financial resources are allocated appropriately and that the organization operates within budgetary constraints. Implement cost-control measures to ensure financial efficiency.
• Internal Controls & Compliance: Establish and maintain effective internal controls and procedures to safeguard company assets and ensure compliance with financial regulations, accounting standards, and tax laws. Oversee financial audits and ensure timely completion.
• Risk Management & Insurance: Identify financial and operational risks and develop strategies to mitigate them. Ensure adequate insurance coverage and manage relationships with insurance providers.
• Administrative Operations Oversight: Lead key administrative functions, including human resources, IT, legal, and facilities management. Ensure these departments run efficiently and effectively, supporting the overall goals of the organization.
• Team Leadership & Development: Manage and mentor a team of finance professionals and administrative staff. Provide training, development opportunities, and performance evaluations to ensure a high-performing team.
• Strategic Planning & Decision Support: Work closely with the executive team and department heads to develop and execute long-term business strategies. Provide financial and operational insights to support strategic decision-making at all levels of the organization.
• Regulatory Compliance & Tax Management: Ensure compliance with all local, state, and federal regulations. Oversee tax filings and work closely with external auditors and tax advisors to ensure compliance and optimize the company's tax position.
• Business Process Improvement: Identify opportunities to streamline business processes, increase operational efficiency, and reduce costs. Lead initiatives to implement best practices and continuous improvement across the finance and administrative functions.
• Technology & Systems Management: Oversee the implementation and management of financial systems and technologies that support the company's operations, ensuring that systems are efficient, secure, and scalable.
• Vendor & Contract Management: Manage relationships with external vendors and contractors. Negotiate contracts and agreements to ensure favorable terms and cost-effectiveness for the organization.
• Stakeholder Communication & Reporting: Communicate financial and administrative performance to stakeholders, including the board of directors, investors, and senior management. Prepare detailed reports, presentations, and analysis on key financial metrics and business outcomes.

Qualifications:

• Educational Background: A bachelor's degree in Finance, Accounting, Business Administration, or a related field is required. A master's degree (e.g., MBA, MPA) or professional certifications (e.g., CPA, CFA) are highly preferred.
• Experience: At least 8-10 years of experience in finance, accounting, or administrative management, with a proven track record in a senior financial or operational role. Experience managing teams and overseeing multiple functions (finance, HR, IT, legal) is a plus.
• Financial Acumen: Strong knowledge of financial management, accounting principles, budgeting, forecasting, and financial reporting. Expertise in cash flow management, tax planning, and regulatory compliance.
• Leadership & Team Management: Strong leadership skills with experience in managing and developing teams. Ability to inspire and motivate employees to achieve organizational objectives.
• Strategic Thinking: Ability to think strategically and develop long-term plans that drive organizational success. Experience in developing and executing business strategies.
• Risk Management & Compliance: Knowledge of risk management principles, regulatory requirements, and industry best practices. Ability to implement and enforce policies and procedures to minimize risk and ensure compliance.
• Operational Efficiency: Proven track record of driving operational improvements and optimizing business processes. Ability to identify inefficiencies and implement cost-effective solutions across administrative functions.
• Communication Skills: Excellent verbal and written communication skills. Ability to present financial data and strategic recommendations to senior management, the board of directors, and external stakeholders.
• Problem-Solving Skills: Strong analytical and problem-solving abilities, with the capacity to make informed decisions and offer solutions in complex or challenging situations.
• Technology Proficiency: Experience with financial management software (e.g., ERP systems, QuickBooks, NetSuite) and advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word). Familiarity with administrative systems for HR, IT, and facilities management is an advantage.
• Time Management & Organization: Ability to manage multiple projects and priorities in a fast-paced environment. Strong organizational skills and attention to detail.