Key Responsibilities
Business Department Administration
- Prepare and compile Letters of Acceptance, Letters of Intent, tender reports, tabulations,
- and contract documents.
- Record and manage tender deposits and cheques.
- Maintain document control and filing of legal and project documents.
- Provide day-to-day administrative support to QS and PM teams.
- Coordinate local and overseas courier services, including arranging courier for cheque collection and deposit to support Manila finance.
- Coordinate external printing and binding services for project and contract documents.
- Organize internal/external events when requested.
- Manage office supplies, stationery, and publications for contract binding.
Office Administrative & Operations support
- Coordinate building maintenance matters, including air-conditioning servicing and lighting
- replacement.
- Liaise with vendors on copier and facilities issues.
- Cover reception duties when required, including visitor handling and calls.
Ad-hoc Support
- Provide ad-hoc administrative and operational support as assigned by Business Line Leaders.
Qualifications
- Diploma in Accounting, Finance, Business Administration, or a related field.
- Minimum 2 years of experience in project coordination, or administrative roles.
- Proficiency in MS Office Suite (Excel, Word, PowerPoint).
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Analytical mindset with attention to detail.
