Data Entry Clerk

Data Entry Clerk - Job Scope

Monday to Friday: 830am to 5:30pm (1 hour break)

1. Data Input & Management

• Accurately input data into systems, spreadsheets, and company databases.

• Update, verify, and maintain records to ensure data integrity.

• Enter customer, supplier, project, or operational information as required.

2. Document Handling

• Prepare, sort, and organize documents for data entry.

• Scan, upload, and file documents digitally or physically.

• Ensure all documents are stored in the correct folders and categories.

3. Data Verification

• Review data for errors, inconsistencies, or missing information.

• Cross-check information with source documents.

• Correct any inaccuracies and report discrepancies to the supervisor.

4. Reporting & Tracking

• Generate simple reports (daily, weekly, or monthly) from the database.

• Assist in updating trackers, logs, or status sheets.

• Provide administrative support for ongoing projects.

5. Communication & Coordination

• Coordinate with internal departments to retrieve required information.

• Follow up with staff or vendors to clarify unclear data.

• Maintain professionalism and confidentiality at all times.

6. General Administrative Tasks

• Assist with photocopying, printing, emailing, and other clerical duties.

• Perform ad hoc tasks assigned by the Admin or Operations team.

• Support in maintaining organized workstations and document flow.