Corporate Secretary/Accounts Executive (F&B Group)

Job Description

We are a Singapore-based food and beverage (F&B) holding company operating multiple outlets in the East Coast / Katong area. The group operates through several legal entities under a central holding structure.

We are seeking a reliable and well-organised professional to support the group's accounting, corporate secretarial coordination, and administrative functions in a sole contributor role, working closely with the directors and external service providers.

This position is suited for someone who is comfortable handling day-to-day execution, coordination, and administration in a lean F&B environment.

Key Responsibilities

Corporate Secretarial & Compliance

• Coordinate corporate secretarial matters for the holding company and its subsidiaries

• Prepare and maintain resolutions, minutes, and statutory records

• Track and manage ACRA compliance, filings, and statutory deadlines

• Liaise with external corporate secretarial firms, auditors, tax agents, and legal advisors

• Maintain corporate documents, licenses, leases, and compliance records

Accounting & Finance (F&B Operations)

• Maintain or assist in maintaining full sets of accounts for multiple F&B outlets

• Consolidate outlet-level data for monthly management accounts and profit & loss (P&L) reports

• Perform daily sales reconciliation, bank reconciliations, and expense tracking

• Handle invoicing, payments, and intercompany charges

• Coordinate GST reporting, audits, and tax filings with external accountants

Administration & HR Support

• Provide general administrative support to directors and management

• Manage leases, supplier contracts, service agreements, and insurance documentation

• Coordinate with landlords, banks, suppliers, and POS system vendors

• Handle HR administration including payroll coordination, CPF submissions, leave tracking, and onboarding documents

• Support outlet openings, renewals, and closures from an administrative perspective

• Handle ad hoc administrative and operational matters typical of an F&B group

Job Requirements

• Diploma or Degree in Accounting, Business, Finance, or a related field

• At least 3-5 years of relevant experience in accounting, administrative, or corporate secretarial coordination roles

• Experience in F&B, retail, hospitality, or multi-outlet operations preferred

• Familiar with Singapore statutory compliance, ACRA, and GST

• Comfortable working independently in a sole contributor role

• Strong organisational skills with high attention to detail

• Able to handle confidential information with discretion and professionalism

• Proficient in Microsoft Excel and accounting software

Additional Information

• Position Type: Full-time

• Work Location: East Coast / Katong, Singapore

• Working Arrangement: On-site

• Salary Range: SGD 3,500 - 4,500 per month (commensurate with experience)

Application Instructions

Interested candidates are invited to apply with their resume and a brief summary of their relevant experience. Please note that this job is available for Singaporeans and Permanent Residents Only