Responsbilities:
- Assist in providing full spectrum of corporate secretarial services to the firm's clients, which includes public listed companies, public and private limited companies
- Assist with incorporation of companies, registration of foreign entities, representative offices, limited liability partnerships, striking off companies, etc
- Draft directors/shareholders resolutions, minutes of shareholders meetings (annual general meetings and extraordinary general meetings), and any other ancillary documents
- Execute e-filings with ACRA and other authorities, including registration and discharge of charges, transfer of shares, change of directors, amendments to constitutions, etc.
- Manage and monitor filing deadlines and compliance requirements for clients, including AGMs and Annual Returns
- Maintain and update company statutory records / statutory registers
- Onboarding of new client ongoing monitoring and conducting client due diligence checks
- Ensure compliance with relevant statutory and regulatory requirements
- Ensure proper and timely filing of statutory forms/returns to ACRA and e-stamping of transfer forms with IRAS
- Assist in arranging for notarisation, legalisation and authentication of documents with various embassies
- Processing invoices and
- Any other work as may be assigned from time to time
Requirements:
- At least 5 years of relevant corporate secretarial experience in a fast paced environment like law firms, corporate secretarial firms or public listed companies (preferred but not compulsory)
- Qualified company secretary (ICSA, CSIS) or similar corporate secretarial qualification will be preferred but not essential
- Experience in handling companies listed with the SGX, advise on Listing Manual, Catalist Rules of SGX-ST, release of SGX announcements, etc (preferred but not compulsory)
- Experience in taking minutes of meetings for Board of Directors and Shareholders meetings (preferred but not compulsory)
- Hands-on experience in electronic filing with ACRA
- Excellent stakeholder management skills, including confidence and ability to interact with senior level persons in a professional manner
- Effectively bilingual in English and Mandarin to handle queries from English and Mandarin speaking clients strong in oral and written communication
- A detail-oriented person with high work standards, motivated by multiple tasks and able to meet deadlines
- Good interpersonal skills and ability to communicate confidently and credibly
- Team player with proactive approach
Kindly state full details of qualifications, experience, current and expected salary in your resume.
