Corporate Secretarial Executive

We are looking for a responsible and experienced Corporate Secretarial Executive to join our growing team. This role is ideal for a detail-oriented professional with a solid understanding of Singapore corporate compliance who enjoys working closely with clients and internal teams.

Key Responsibilities

Corporate Secretarial & Compliance

• Prepare, review, and file statutory documents in accordance with the Singapore Companies Act and ACRA requirements

• Handle ACRA BizFile submissions, including changes of officers, annual returns, and other statutory filings

• Manage IRAS e-stamping for share transfers in a timely and accurate manner

• Maintain and update statutory registers, company records, directors and shareholders information

Meetings & Governance

• Coordinate and support board meetings and shareholders meetings

• Prepare meeting agendas, minutes, resolutions, and related corporate documentation

Client & Regulatory Liaison

• Act as a key point of contact for clients and regulatory authorities (e.g. ACRA, IRAS)
• Ensure timely and accurate submission of documents and information
• Maintain strong client relationships through regular communication and support
• Support daily administrative and business operations

Compliance & Risk Management

• Review and maintain KYC / CDD documentation for new and existing clients, with a focus on high-risk profiles

• Ensure ongoing compliance with applicable laws and regulatory standards

Professional Development & Special Projects

• Attend relevant seminars and industry events to stay updated on best practices

• Undertake ad-hoc tasks and special projects as assigned by management

Job Requirements

• Bachelor's degree in Accounting, Corporate Secretarial Studies, or a related field
• 1-3 years of relevant experience in company secretarial work / CSP.
• Strong working knowledge of ACRA regulations and the Singapore Companies Act
• with basic accounting and tax knowledge
• Excellent written and verbal communication skills in both English and Chinese
• Proficiency in Chinese is preferred, especially for communicating with Chinese-speaking clients
• Highly detail-oriented with strong organizational and time-management skills
• Proactive, able to work independently, and a strong team player