Corporate Secretarial - Assistant Manager / Manager

Job Description

Key Responsibilities

1. Client Relationship Management

• Act as the main point of contact for a portfolio of client companies.
• Provide professional advice to clients on corporate governance, regulatory obligations, and statutory compliance.
• Build and maintain strong relationships with directors, shareholders, and stakeholders of client entities.

2. Corporate Secretarial Services

• Manage the full suite of company secretarial duties for local and international entities, including:
• Company incorporations and business registrations.
• Preparation and filing of annual returns, board resolutions, and statutory forms.
  Maintenance of statutory registers and records.
• Organize board meetings and AGMs for clients.
• Ensure timely execution and filing of board resolutions.
• Ensure client companies comply with relevant laws and regulations (e.g., Companies Act, ACRA, FATCA, CRS,etc.).
• Monitor compliance deadlines and proactively remind clients to take required actions.
• Handle routine and complex filings with regulators.

5. Team Management & Quality Control

• Supervise a team of corporate secretarial executives and assistants.
• Review work produced by the team for accuracy and compliance.
• Provide training, mentoring, and performance management.

6. Process Improvement & Documentation

• Streamline and improve corporate secretarial processes and use of digital tools (e.g., entity management systems).
• Ensure proper documentation of procedures, templates, and client records.

7. Billing & Engagement Oversight

• Oversee client billing, timesheets, and engagement profitability.
• Review scope creep and recommend fee adjustments where needed.

Requirements

• Degree in Law, Corporate Administration, Business, or related field
• Licensed Company Secretary (MAICSA / SSM) preferred
• Assistant Manager: 5-7 years experience
• Manager: 7-10+ years experience
• Strong knowledge of Singapore and Malaysian corporate secretarial regulations
• Good leadership, client-handling, and communication skills