Job Description
Key Responsibilities
1. Client Relationship Management
- Act as the main point of contact for a portfolio of client companies.
- Provide professional advice to clients on corporate governance, regulatory obligations, and statutory compliance.
- Build and maintain strong relationships with directors, shareholders, and stakeholders of client entities.
2. Corporate Secretarial Services
- Manage the full suite of company secretarial duties for local and international entities, including:
- Company incorporations and business registrations.
- Preparation and filing of annual returns, board resolutions, and statutory forms.
Maintenance of statutory registers and records. - Organize board meetings and AGMs for clients.
- Ensure timely execution and filing of board resolutions.
- Ensure client companies comply with relevant laws and regulations (e.g., Companies Act, ACRA, FATCA, CRS,etc.).
- Monitor compliance deadlines and proactively remind clients to take required actions.
- Handle routine and complex filings with regulators.
5. Team Management & Quality Control
- Supervise a team of corporate secretarial executives and assistants.
- Review work produced by the team for accuracy and compliance.
- Provide training, mentoring, and performance management.
6. Process Improvement & Documentation
- Streamline and improve corporate secretarial processes and use of digital tools (e.g., entity management systems).
- Ensure proper documentation of procedures, templates, and client records.
7. Billing & Engagement Oversight
- Oversee client billing, timesheets, and engagement profitability.
- Review scope creep and recommend fee adjustments where needed.
Requirements
- Degree in Law, Corporate Administration, Business, or related field
- Licensed Company Secretary (MAICSA / SSM) preferred
- Assistant Manager: 5-7 years experience
- Manager: 7-10+ years experience
- Strong knowledge of Singapore and Malaysian corporate secretarial regulations
- Good leadership, client-handling, and communication skills
