Associate, Corporate Secretarial supports the Manager / Assistant Director, in the delivery of the administrative functions of the Corporate Governance department. The role assists in the coordination of board and functional meetings, updating statutory records, and supports internal and external projects.
Board secretarial support
- Assist in preparing agendas, invitations and materials for board and AGM meetings
- Support timely distribution and documentation of meeting materials
- Compile and maintain company files and records (articles of incorporation, regulations, minutes, monthly reports, external stakeholders, etc.)
- Maintain board management software
- Prepare and coordinate logistics for board meetings, board induction, AGM and other meetings or board events
- Assist in regular updating of relevant authorities
- Assist in administrative support for the Board of Directors committees when necessary
Corporate Service secretarial support
- Support the organisation of Corporate Service monthly meetings and annual workplans
- Assist in preparation of presentation materials
- Support the application and registration of statutory changes with ACRA and other authorities
- Ensure updates are made with key stakeholders and government agencies with respect to changes in organisation details
Stakeholder Engagement
- Maintain relationships with key external stakeholders and ensure timely updates on organisational changes
- Liaise with landlords, partners, and government agencies as required
Risk Management and Compliance (Enterprise Risk Management - ERM)
- Support the preparation of risk reports and data for ERM purposes
Special projects
- Support data collection and analysis e.g. for Environmental, Social and Governance(ESG) initiatives
- Support preparation and follow-up for funding proposals
- Participate in cross-functional projects as assigned
Qualifications
- Diploma in business or a related field from an accredited institution
Relevant Experience
- Preferably 1 year of experience working in corporate governance, secretariat, or Office Administration
- Fresh graduates are welcome to apply
Competencies
- Digital literacy (MS office PowerBI is a plus)
- Strong attention to detail and organisational skills
- Good interpersonal and communication abilities
- Integrity, discretion, and a service-oriented mindset
- Able to work independently and as part of a team
- Eager to learn and gain exposure, undertake new projects
.Only shortlisted candidates will be notified.
Krittika Kaur
Associate Consultant
Morgan McKinley Singapore, Talent Solutions
EA License No: 11C5502
Personnel Registration No: R25126716
