About Techzu
Techzu is a fast-growing Singapore technology company specialising in Custom Software Development, Artificial Intelligence (AI), Digital Transformation and Business Automation solutions.
We work with SMEs, enterprises and government organisations to build technology solutions that improve productivity and operational efficiency.
As we continue to grow, we are looking for a proactive, tech-savvy and highly organised Corporate Assistant to work directly with our Managing Director.
Fresh graduates and entry-level candidates are welcome to apply.
About the Role
You will work closely with the Managing Director and gain hands-on exposure to different aspects of running a growing technology company, including:
- Executive Administration
- Business Operations
- Finance Administration
- Human Resources
- Project Coordination
- Cross-Department Coordination
- AI & Process Improvement
Your mission is simple:
Help the Managing Director stay focused on growing the business by ensuring important work is organised, followed up and completed on time.
You are not expected to know everything from Day 1.
What matters to us is that you are responsible, organised, tech-savvy, willing to learn and able to take ownership of your work.
Key Responsibilities
1) Executive Administration
- Manage the Managing Director's calendar, meetings and appointments.
- Coordinate business meetings and travel arrangements.
- Prepare meeting agendas, documents and presentation materials.
- Take meeting minutes and record action items.
- Maintain confidential documents and company records.
- Support the Managing Director with day-to-day administrative matters.
2) Email Management & Business Correspondense
- Organise and manage the Managing Director's inbox.
- Prioritise emails based on urgency and importance.
- Draft professional emails and business correspondence.
- Follow up on pending conversations and action items.
- Ensure important emails receive timely responses.
- Highlight matters requiring the Managing Director's attention.
3) Task Management & Follow-Up
This is one of the most important responsibilities of the role.
You will help ensure that tasks and commitments assigned by the Managing Director are properly followed through.
You will:
- Record tasks assigned during meetings and discussions.
- Maintain an organised task tracker.
- Follow up with team members on outstanding tasks.
- Remind team members of upcoming deadlines.
- Follow up on overdue action items.
- Provide the Managing Director with clear progress updates.
- Help ensure internal and external commitments are completed on time.
4) Cross-Department Coordination
- Coordinate with Sales, Marketing, Software Development, HR and Operations.
- Follow up on departmental tasks and action items.
- Consolidate updates for management.
- Support communication between different teams.
- Assist the Managing Director in coordinating company-wide initiatives.
5) Finance Administration & Bookkeeping
You will support the company's day-to-day finance administration.
No accounting qualification is required. Guidance will be provided for the company's finance processes.
Responsibilities include:
- Prepare and issue sales invoices.
- Record purchase invoices.
- Process employee expense claims.
- Perform basic bookkeeping entries using the company's accounting system.
- Maintain proper financial records and supporting documents.
- Follow up on outstanding customer payments.
- Prepare supporting documents for month-end accounting.
- Coordinate with the company's external accountant and auditor when required.
We are looking for someone who is comfortable working with numbers, careful with details and willing to learn.
6) HR Administration & Coordination
- Coordinate interviews and candidate schedules.
- Prepare employment letters and HR documentation.
- Maintain employee records.
- Track probation and confirmation dates.
- Coordinate employee onboarding and offboarding.
- Assist with leave and attendance administration.
- Support staff engagement and training activities.
7) Business Reporting & Project Coordination
- Prepare weekly and monthly management reports.
- Consolidate project updates from different departments.
- Track project milestones, deliverables and deadlines.
- Maintain project and management dashboards.
- Follow up with project owners on outstanding action items.
- Assist with proposals and business documentation.
- Ensure project information remains accurate and up to date.
8) Business & Office Administration
- Help ensure our Singapore office is organised and operating smoothly.
- Coordinate office cleaning and maintenance.
- Manage office supplies, pantry items and inventory.
- Liaise with vendors and service providers.
- Coordinate office equipment and maintenance.
- Support company events and internal meetings.
- Assist with business subscriptions, licences and general administrative matters.
9) AI & Process Improvement
Technology and AI are an important part of how we work at Techzu.
You will be encouraged to:
- Use AI tools such as ChatGPT to improve your productivity.
- Explore new AI and productivity tools independently.
- Identify repetitive tasks that could be simplified or automated.
- Recommend improvements to existing processes.
- Learn and adopt new software quickly.
- Continuously look for better ways of getting work done.
Techzu supports continuous learning through company-sponsored courses and learning opportunities. We are looking for someone who takes ownership of their own learning and is excited to explore new technologies.
What We're Looking For
You don't need years of corporate experience to succeed in this role.
We're more interested in your attitude, potential and willingness to learn.
You should be:
- Highly organised and detail-oriented.
- Tech-savvy and comfortable learning new software.
- Interested in AI and productivity tools.
- Proactive and willing to take initiative.
- Responsible and dependable.
- Curious and willing to learn independently.
- Comfortable working with numbers.
- A good communicator with strong written English.
- Able to manage multiple priorities.
- Positive, adaptable and solutions-oriented.
- Comfortable following up with people to get things done.
- Trustworthy and able to handle confidential information professionally.
Requirements
- Diploma or Bachelor's Degree in any discipline.
- Fresh graduates and entry-level candidates are welcome to apply.
- Good written and spoken English.
- Strong organisational and time-management skills.
- Comfortable using Microsoft Office and/or Google Workspace.
- Comfortable learning new software and digital tools independently.
- Familiarity with AI tools such as ChatGPT, Microsoft Copilot, Gemini or similar platforms will be an advantage.
- No accounting background is required.
Why Join Techzu
This is a unique opportunity for someone at the beginning of their career to work closely with the Managing Director of a growing technology company.
Instead of being limited to one business function, you will gain practical exposure to:
- Business Operations
- Executive Management
- Finance Administration
- Human Resources
- Project Coordination
- Business Development
- Artificial Intelligence
- Process Improvement
You will have the opportunity to understand how different parts of a business work together while developing valuable skills that can support your long-term career growth.
If you're ambitious, organised, curious about technology and willing to take ownership, we'd love to hear from you.
Salary & Benefits
- Monthly Salary: SGD 3,000 – SGD 3,500
- Annual Performance Bonus
- Medical Benefits
- Company-sponsored learning and development opportunities
- Exposure to AI and productivity technologies
- Career progression opportunities based on performance and capability
