Coordinator - Accounts Payable, Asia Pacific

The Accounts Payable Coordinator will support the Senior Executive and Executive in managing a portfolio of supplier master data. This role will be responsible for the Accounts Payable function, ensuring the timely and accurate validation of supplier invoices, compliance with IRAS requirements, and processing of expenses in accordance with company policies within the accounting system. The Accounts Payable Coordinator will provide support for both Singapore and Japan entities.

The successful candidate will be a dedicated team player with a strong sense of responsibility and accountability. They should be performance-driven, people-centric, have a positive and approachable personality, along with the agility to adapt to challenges in a dynamic and fast-paced environment.

What you'll do:

End-to-End Accounts Payable (AP) Management

• Manage the end-to-end Accounts Payables (AP) process, ensuring timely and accurate processing of supplier invoices, addressing all suppliers/payment-related queries, performing suppliers Statement of Account (SOA) reconciliations, handling Travel & Expense claims; and maintaining Suppliers Master Data for Singapore and Japan entities.

Supplier Master Data Management

• Maintain control over suppliers master data, ensuring data quality and accuracy. Provide guidance to requestors and counterparties throughout the master data management process. Manage suppliers onboarding in Basware, ensuring suppliers are properly registered and submit their invoices through the system.

Invoice Validation & Compliance

• Validate 3-way matched supplier invoices for completeness and accuracy, ensuring invoices are appropriately coded to the correct cost center, GL line, and tax code. Ensure compliance with IRAS standards and other regulatory requirements.

Travel & Expense Claim Processing

• Review and validate travel and expense claims to ensure compliance with company policies, and process reimbursements on scheduled.

Payment Processing & Transactions

• Manage payment proposals, settlement runs, and manual bank transactions (e.g., direct debits), ensuring accurate and timely processing.

Reconciliation & Monthly Closing

• Perform creditors reconciliations, resolve discrepancies, and complete all AP-related tasks to meet monthly closing deadlines and reporting requirements

AP Communication & System Support

• Handle the AP generic email inbox, addressing supplier queries promptly. Support projects, system enhancements, and process improvements as assigned by management.

You Have:

Diploma/Degree in Accounting/Finance

Minimum 1 year of relevant working experience, preferably within an established global FMCG, beauty or retail industry

Proficient in MS Excel and Word, experience with Workday and/or other ERP systems

Hands-on, proactive, and able to manage multiple tasks efficiently

Collaborative team player with a strong sense of responsibility and commitment

Good interpersonal and communications skills, with the ability to work effectively with both internal and external stakeholders

We Have:

72 years of expertise in beauty and spa, with the Clarins and myBlend brands

Unique products and innovative services

A commitment to Social & Environmental Responsibility embedded in our raison dtre

A caring and inclusive corporate culture

Development and training opportunities

Attractive compensation and benefits

A flexible work environment, with up to 1 day of remote working per week