COO - Office Administrator

2-5 years
4000 - 5500 SGD monthly
17 days ago 4 Applied
Job Description

Responsibilities

  • Manage security door access, access card user profile creation/deletion and after-hours door access support
  • Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
  • Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
  • Manage office supplies, office equipment and pantry supplies
  • Oversee facilities services & maintenance activities
  • Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
  • Manage business trips, hotel booking, temp accommodation and visa/work permits application process
  • Collaborate with cross-functional teams to ensure a seamless workflow
  • Organize other office activities (meetings, event planning, town hall booking & etc.)
  • Ensure operations adhere to policies and regulations
  • Any other duties / project as assigned

Qualifications and Profile

  • Diploma / Degree holder with at least 3 years of proven experience as office administrator
  • In-depth understanding of office management procedures and policies
  • Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
  • Strong interpersonal, written and communication skills
  • Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
  • Mature and adaptive and able to interact well with all levels of stakeholders
  • Flexibility to adapt to a fast-paced and rapidly changing environment.
  • Ability to work independently and as part of a team.
  • Highly proficient in Microsoft Office (Excel, Pivot Table, PowerPoint, Word, Outlook)

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