Position Summary
The Contracts & Procurement Manager is responsible for managing all contractual, procurement, and commercial matters relating to the Company's glass and aluminium projects. The role ensures that materials, subcontractors, and services are procured competitively and delivered on time while protecting the Company's contractual and commercial interests throughout project execution.
The Contracts & Procurement Manager will work closely with the Management, Project Team, Site Team, Suppliers, and Clients to ensure projects are completed efficiently, cost-effectively, and in accordance with contractual requirements.
Key Responsibilities
Contracts Management
- Review tender documents, subcontract agreements, purchase agreements, and project contracts.
- Identify contractual risks, obligations, and compliance requirements.
- Prepare, review, and administer contracts, subcontracts, and purchase orders.
- Monitor contractual obligations and ensure compliance by all parties.
- Assist in managing variations, claims, extensions of time, and contractual correspondence.
- Maintain proper contract documentation and records.
- Support management in resolving contractual disputes and commercial issues.
- Ensure all project-related documentation is properly filed and maintained.
Procurement Management
- Source, evaluate, and negotiate with suppliers, fabricators, subcontractors, and service providers.
- Obtain and compare quotations to ensure competitive pricing and best value.
- Prepare and issue purchase orders and procurement documents.
- Monitor procurement schedules to ensure the timely delivery of materials and services.
- Establish and maintain relationships with key suppliers and vendors.
- Evaluate supplier performance in terms of cost, quality, and delivery.
- Coordinate with project teams on material requirements and delivery schedules.
- Monitor inventory and material usage where applicable.
Cost Control & Commercial Management
- Monitor project budgets and procurement expenditures.
- Track material costs and identify opportunities for cost savings.
- Assist management in project cost planning and budgeting.
- Prepare procurement reports and cost comparison analyses.
- Monitor and manage variation orders and cost implications.
- Ensure procurement activities are aligned with project budgets and company objectives.
Tender & Quotation Support
- Assist in obtaining supplier and subcontractor quotations during tender submissions.
- Prepare cost comparisons and procurement recommendations.
- Support the estimation team with material pricing and market intelligence.
- Maintain updated supplier and subcontractor databases.
Coordination & Administration
- Liaise with clients, consultants, suppliers, subcontractors, and internal departments.
- Attend project coordination meetings when required.
- Ensure procurement and contract activities comply with company policies and procedures.
- Support project teams in resolving supply chain and contractual issues.
- Prepare periodic procurement and commercial reports for management review.
Compliance & Risk Management
- Ensure compliance with contractual terms and company requirements.
- Monitor supplier and subcontractor insurance, licenses, and relevant certifications.
- Identify procurement and contractual risks and propose mitigation measures.
- Ensure procurement activities comply with applicable regulations and industry practices.
Requirements
- Degree in Quantity Surveying, Building, Construction Management, Engineering, Procurement, Supply Chain Management, or related disciplines.
- Minimum 5 years of relevant experience in contracts administration, procurement, quantity surveying, or commercial management within the construction industry.
- Experience in glass, aluminium, façade, architectural metal works, or related trades will be an advantage.
- Experience handling subcontractors, suppliers, and project procurement processes.
Skills & Competencies
- Good knowledge of construction contracts and procurement practices.
- Strong negotiation and commercial management skills.
- Good understanding of construction materials and project workflows.
- Ability to read technical drawings and specifications.
- Strong analytical and problem-solving abilities.
- Good communication and interpersonal skills.
- Proficient in Microsoft Office applications, especially Excel.
- Able to work independently and manage multiple projects simultaneously.
- Detail-oriented and highly organized.
