Organize, format, and manage tender documents and drawings to facilitate access by the costing and planning teams.
Collate and prepare non-commercial documents for both pre- and post-tender submissions in accordance with client and project requirements.
Maintain submission checklists and timelines, issue reminders to stakeholders, and ensure all documentation is complete and submitted on time.
Schedule and coordinate tender-related meetings with consultants, partners, and internal teams.
Maintain accurate and up-to-date records of tender correspondence from clients and stakeholders.
Monitor official platforms for new tender notices, addendums, corrigendum and promptly notify the relevant teams.
Provide administrative support to project teams on non-commercial matters.
Liaise with internal departments to resolve staff-related issues such as IT access, onboarding logistics, and office operations.
Maintain systematic filing, tracking, and retrieval of project-related communications and documents.
Organize project coordination meetings and maintain logs for follow-up actions, task progress, and deadlines.
Assist in the preparation, compilation, and submission of procurement-related documentation.
Support procurement team in tracking quotations, purchase requests, and delivery schedules.
Maintain databases of vendors, suppliers, and procurement correspondences.
Help coordinate internal reviews and approvals for procurement activities.
Follow up with vendors and internal departments to ensure timely processing of procurement tasks.
Under the WSH Act, employees have a duty to keep their workplace and colleagues safe: - Cooperate with employers and follow safety and health procedure - Report unsafe acts and incidents - Do not tamper with safety devices or perform wilful or reckless acts and
Be responsible for any other duties that may be assigned from time to time as your superior/management deem fit.
Job Requirements:
1 - 2 years of administration and coordination experience
