Contract Secretary

Requirements

Executive Support

• Manage and maintain the Managing Director's schedule, appointments, and travel arrangements.
• Screen and prioritize incoming correspondence, phone calls, and emails; handle or redirect as appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Ensure the Managing Director is well-prepared for meetings, including compiling meeting materials and briefings.

Meeting Coordination

• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Liaise with department heads and external stakeholders on behalf of the Managing Director.

Office Administration

• Maintain filing systems (electronic and physical) for confidential and business records.
• Oversee general office administration related to the Managing Director's office, including stationery and document management.
• Coordinate approvals, signatures, and document flow requiring the Managing Director's review.

Communication and Liaison

• Serve as the primary point of contact between the Managing Director and internal/external parties.
• Draft and proofread official correspondence, announcements, and communication materials.
• Handle confidential information with integrity and discretion.

Project and Event Support

• Assist in coordinating company events, executive meetings, and key initiatives.
• Support follow-ups on management decisions and track progress on key action plans.