Responsibilities
1. Sourcing & Vendor Management
- Tender Management: Assist to work out the forecast for pharmaceutical supplies and participate in the evaluation of bids based on price, quality, and delivery reliability.
- Supplier Relations: Maintain and evaluate a panel of approved pharmaceutical vendors and wholesalers.
- Contract Compliance: Monitor GPO from Alps to ensure vendors adhere to agreed-upon terms, pricing, and validity of the agreement.
2. Inventory & Order Management
- Demand Forecasting: Analyze medication usage trends to forecast future needs and prevent overstocking or expiries.
- PO Processing: Collate all the purchase request from medical centres and migrant worker clinic to generate PO and track Purchase Orders (POs) through ERP systems (e.g., Microsoft Business Central).
- Cold Chain Logistics: Ensure that temperature-sensitive medications (vaccines, insulin) are handled according to strict cold-chain protocols during transit and storage.
- Repacking Medications: Assist warehouse assistant to do the medications repacking for dispatch to clinic respectively if urgent.
3. Compliance & Quality Assurance
- Regulatory Alignment: Ensure all procurement activities comply with healthcare regulations regarding the sale and storage of poisons and controlled drugs.
- Audit Readiness: Maintain meticulous records of evaluation reports, quotations, and delivery notes to satisfy internal and external audits.
- Product Quality: Manage the process for product recalls or reporting defects in medication packaging or quality.
4. Financial & Operational Reporting
- Cost Optimization: Identify opportunities for cost savings through bulk purchasing or switching to bioequivalent generic alternatives where clinically appropriate.
- Invoice Reconciliation: Work with the finance department to resolve discrepancies between POs, delivery orders, and invoices.
- Goods Received Note: Keyed in GRN into operating & ERP system accordingly.
- Reporting: Generate related report needed by procurement manager and finance department.
Requirements:
- Degree/Diploma: Diploma/Bachelor's degree in Supply Chain Management, Business Administration, Pharmacy, or a related field.
- 2 to 4 years of procurement experience, preferably within healthcare sector.
- Experience with procurement modules in ERP software (Eg. Business Central) would be a plus.
- Microsoft Excel skills (VLOOKUPs, Pivot Tables) for usage tracking and spend analysis.
- Familiar with Good Distribution Practice (GDP) and local Health Sciences Authority regulations.
- Strong communication skills to liaise between pharmacists, clinic managers, and warehouse staff.
Interested to find out more
Please send your resume to: [Confidential Information]
We regret to inform that only shortlisted candidates will be notified.
Ashley Loo Yan Ni | R2095115 | EA License Number: 99C4599
Recruit Express Pte Ltd Company Reg. No. 199601303W
