CONSTRUCTION

Responsibilities

• Answer and direct phone calls to ensure efficient communication flow within the office
• Organize and schedule appointments to optimize time management for staff and management
• Plan meetings and take detailed minutes to accurately document discussions and action items
• Write and distribute emails, correspondence memos, letters, faxes, and forms to maintain clear communication
• Assist in preparing regularly scheduled reports to support operational and management needs
• Develop and maintain a filing system to ensure easy retrieval and secure storage of documents
• Update and maintain office policies and procedures to ensure compliance and operational efficiency
• Order office supplies and research new deals and suppliers to manage costs and inventory effectively
• Maintain contact lists to support communication with internal and external stakeholders
• Book travel arrangements to facilitate business trips and meetings
• Submit and reconcile expense reports to ensure accurate financial tracking and compliance
• Provide general support to visitors to create a welcoming and professional office environment
• Act as the point of contact for internal and external clients to resolve inquiries and coordinate requests
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Operate office equipment such as printers and fax machines to support daily office functions
• Utilize MS Office applications, especially MS Excel and MS PowerPoint, to prepare documents and presentations
• Manage time effectively and prioritize work to meet deadlines and support team productivity
• Apply attention to detail and problem-solving skills to identify and resolve office-related issues
• Communicate clearly and professionally in writing and verbally to facilitate effective information exchange
• Organize multiple tasks simultaneously to maintain smooth office operations