Construction Project Administrator

Construction Project Administrator

We are seeking a detail-oriented Construction Project Administrator to support our site teams in the daily administration of construction projects. This role plays a key part in ensuring accurate document control, timely submissions, effective coordination, and well-maintained project records to support smooth project execution.

• Key Responsibilities:

• Provide day-to-day administrative support to project site teams and site office operations

• Manage project document control systems (drawings, submissions, RFIs, correspondence, approvals, records)

• Maintain and update project registers, trackers, and logs to ensure compliance and traceability

• Coordinate document submissions and follow up on approvals and outstanding responses

• Support meetings coordination, prepare minutes, and track action items

• Assist with procurement, delivery, invoice, and basic commercial administrative documentation

• Support QA/QC and EHS documentation, including audit readiness (ISO-related records)

• Assist with manpower records, site access administration, and onboarding documentation (where applicable)

• Support project close-out, handover documentation, and systematic archiving of records

Ideal Candidate:

- Highly organized with strong attention to detail

- Familiar with construction project documentation and site processes

- Comfortable coordinating with site teams, consultants, subcontractors, and suppliers

- Proficient in document control, tracking, and administrative coordination

Requirements

• Diploma / ITE / Certificate in Business Administration / Construction / Built Environment or equivalent experience.
• 1-3 years in construction administration, site admin, or document control preferred (fresh candidates with strong admin discipline may apply).
• Good knowledge of basic construction documentation and site workflows.
• Strong proficiency in Microsoft 365 (Excel, Forms, OneDrive, Outlook, PowerPoint, SharePoint, Teams, Word) comfortable with trackers and registers.
• Strong attention to detail, organized, able to multi-task and meet deadlines.
• Good communication skills confident liaising with multiple (internal & external) stakeholders.

Preferred (Advantage)

• Experience with document management platforms (e.g., SharePoint, Buildertrend, Autodesk Construction Cloud).

• Experience supporting submissions (materials/shop drawings), QAQC/EHS filing, and project close-out packs.
• Awareness and/or Internal Auditor Training on ISO 9001 and ISO 45001 standards.
• Prior site-based experience in Singapore construction environment.