Job Responsibilities:
- Provide executive and administrative support to senior management, including calendar management, meeting coordination, and business correspondence.
- Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visa applications, and travel itineraries.
- Prepare and process expense claims, reimbursements, and travel-related documentation.
- Organise internal and external meetings, prepare agendas, presentations, meeting materials, and record meeting minutes.
- Maintain confidential documents, reports, and business records with a high level of discretion.
- Coordinate communications and administrative activities across business units and commercial teams.
- Support the sales and commercial teams in organising customer meetings, workshops, conferences, and marketing events.
- Assist with contract administration, document management, and approval workflows.
- Maintain sales records, distribution lists, and departmental databases.
- Track action items from meetings and ensure timely follow-up with stakeholders.
- Coordinate venue bookings, logistics, catering, and participant communications for events.
- Collaborate with Finance, HR, Marketing, and other departments to support business operations.
- Assist with procurement activities, purchase requisitions, vendor coordination, and administrative processes.
- Prepare reports, dashboards, and sales performance data to support business decisions.
- Identify opportunities to improve administrative processes and operational efficiency.
- Perform other administrative and commercial support duties as assigned.
Requirements:
- Diploma or Bachelor's Degree in Business Administration, Management, Marketing, or a related discipline.
- Minimum 3-5 years of experience in an Executive Assistant, Personal Assistant, Commercial Support, Sales Coordinator, or similar role.
- Experience supporting senior management and commercial or sales organisations.
- Experience coordinating domestic and international travel arrangements and expense claims.
- Experience working in a multinational or regional environment is preferred.
- High level of professionalism, discretion, and attention to detail.
- Proactive, resourceful, and able to work independently in a fast-paced environment.
Interested candidates are invited to email your resume to:
[Confidential Information]
Jenalyn Ooi Huai Sian (R1765551)
Recruit Express Pte Ltd
Company Reg. No. 199601303W
EA Licence No. 99C4599
