Clinic Operations Executive

Role & Responsibilities:

• Manage and oversee clinic drug ordering processes, ensuring timely replenishment and optimal stock levels of pharmaceuticals and consumables.

• Monitor drug inventory, conduct regular stock counts, and manage expiry tracking to minimize wastage and ensure compliance.

• Liaise with suppliers and vendors for drug orders, deliveries, and issue resolution.

• Maintain accurate and updated inventory records, including purchase logs and usage reports.

• Coordinate with clinic teams to forecast usage patterns and adjust ordering schedules accordingly.

• Ensure proper storage conditions and handling of pharmaceutical items in line with regulatory requirements.

• Assist in maintaining documentation related to drug licenses, audits, and SOPs.

• Provide administrative support related to stock management and vendor coordination.

• Support management in the implementation of new workflows, services, and operational technologies.

• Perform ad-hoc duties as assigned by the management.

Requirements:

• Diploma or Degree in Business, Healthcare Administration, or related field.

• Knowledge of pharmaceutical inventory management and proper storage practices.

• Familiarity with regulatory and audit requirements for medication handling.

• Experience using inventory management or clinic management systems.

• Strong organizational skills with attention to detail.

• Good communication and coordination skills.

• Able to work independently in a fast-paced clinic environment.