Children's Church (Primary) Admin Assistant

Provide administrative and logistical support for the Children's Church Ministry (Primary) to ensure the smooth running of programs, events and communication with parents, ministry leaders and partners.

Key Responsibilities

1. Administrative Support

. Provide general administrative support for the Children's Church ministry.

. Maintain database for the ministry, includes calling up parents to clarify details.

. Organise and file ministry materials, curriculum and resources.

. Assist with preparation of documents, forms and reports.

. Track inventory of ministry supplies and arrange for replenishment when needed over 3 locations.

. For Safety Compliance, to maintain consent forms and ensure proper documentation for all ministry programs and events.

2. Program & Event Coordination

. Assist in planning and coordinating weekly Children's Church programs, camps and special events.

. Prepare logistics/set-up needed for weekly services & classes.

. Coordinate venue booking and set-up requirements when needed.

3. Support of Pastors, Ministry Leaders & Partners

. Work closely with Pastors of Children's Church ministry.

. Maintain records of ministry leaders and relief leaders.

. Set-up and update ministry leaders their respective class chatgroups and lists.

. Prepare and distribute teaching materials or printouts as requested by ministry leaders.

4. Communication

. Serve as a communication point between the Children's Church teams, parents and church office.

. Send announcements, reminders and updates to parents and ministry leaders.

. Assist with preparation of publicity materials and ministry updates.

Requirements

. Heart for children and support of the church's ministry to families.

. Organised, responsible and attentive to details.

. Good communication and coordination skills.

. Able to work well with parents, ministry leaders and partners.

. Basic computer skills (email, Word/Google Docs, spreadsheets, slides).

. Prior administrative or church ministry experience is helpful but not required.

Work Arrangement

. Full-time.

. Need to work on weekends and during Children's Church events.