At Hot Palette (Asia Pacific) Pte. Ltd, we proudly operate and grow the beloved Pepper Lunch brand worldwide. As one of Asia's fastest-growing fast-casual brands with over 550 outlets globally, our sizzling hotplates, bold flavours, and DIY dining concept have won the hearts of millions.
We're looking for a reliable and detail-oriented CEO Secretary to provide administrative and personal support to CEO. This role sits within the Corporate Planning team and acts as a key coordination point between the CEO, senior management and cross-functional team to ensure the CEO's time is optimized and strategic priorities are effectively executed.
What you'll be doing
1. Executive Administrative Support
- Manage and maintain the CEO's calendar, including internal/external meetings and key priorities
- Coordinate and organize meetings, including agenda preparation, materials, and minutes-taking
- Prepare reports, presentations, and briefing materials for management meetings
- Monitor and follow up on action items to ensure timely completion
- Act as the primary liaison between the CEO and internal/external stakeholder
2. Corporate Planning Support
- Assist in coordinating company-wide meetings (e.g., management meetings, board-level discussions) in line with strategic objectives
- Support tracking of KPIs, action plans, and corporate projects where required
- Consolidate information and prepare summaries for decision-making
3. Travel & Logistics Management
- Arrange business travel, accommodation, and itineraries for the CEO
- Coordinate logistics for meetings, events, and leadership engagements
- Manage expense claims and documentation
What we are looking for
- 3-7 years of experience as Executive Assistant, Secretary, or PA supporting senior leadership
- Experience supporting C-suite or regional leadership is highly preferred
- Excellent organizational and time management skills
- Strong English communication skills (written & verbal)
- Proficiency in Japanese is highly valued as this position will work closely with stakeholders in Japan
- High level of discretion and professionalism
- Ability to multitask and prioritize in a fast-paced environment
- Strong attention to detail and problem-solving capability
- Proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
