About UOB
United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.
Job Description
The Wholesale Bank function operates a dynamic business model that provides financial services and solutions to help our clients achieve their strategic business objectives. Our mission is to become the premier-provider of banking services and solutions for Asia-based commercial banking companies (small medium enterprises), large corporations, financial institutions as well as multinational corporations. Our coverage teams work in full alignment with specialised teams across Transaction Banking, Investment Banking, Global Markets and Group Retail to deliver seamless solutions to our clients.
Key Responsibilities
- Executive Support
- Manage COO's calendar, schedule meetings, and coordinate appointments, ensuring optimal use of time.
- Prepare meeting materials, presentations, and reports as required by the MD.
- Maintain and organize confidential files, records, and documents.
- Meeting and Event Coordination
- Organize and coordinate internal and external meetings, including logistics, agendas, minutes, and follow-ups on action items.
- Support the planning and execution of key management or board meetings, townhalls, and other corporate events.
- Communication and Liaison
- Act as the primary point of contact between COO and internal/external stakeholders.
- Coordinate with senior management, business partners, vendors, and other key contacts as required.
- Ensure timely dissemination of information and follow-up on outstanding matters on behalf of COO, where required.
- Office Administration and Reporting
- Monitor and manage office admin, requisition, and documentation related to the COO's office and BMS.
- Assist in the preparation of management reports, briefing notes, and other executive materials, where required.
- Support COO in tracking strategic initiatives, project updates, and performance deliverables.
- Confidentiality and Professionalism
- Handle all sensitive matters with the highest level of integrity and discretion.
- Uphold the bank's governance, compliance, and confidentiality standards in all dealings.
Job Requirements
- Bachelor's degree holder, preferably in Business Administration or equivalent;
- 7 10 years of experience working as a secretary/administrator supporting senior executives;
- Experience in banking industry will be an advantage;
- Proficient in Microsoft Office applications (e.g. MS Word, Excel, PowerPoint, Outlook);
- Strong organizational skills and ability to multi-task, prioritize tasks and manage time effectively;
- Able to demonstrate confidentiality, tact and diplomacy;
- Able to work independently, manage priorities, and meet tight deadlines with with positive attitude and service mindset.
Additional Requirements
Be a Part of the UOB Family
UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.
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