BUSINESS EXECUTIVE COORDINATOR

Key Responsibilities

Executive Support

• Manage the CEO's calendar and appointments.

• Coordinate domestic and overseas travel.

• Prepare meeting agendas, presentations and minutes.

• Track action items and follow up with internal teams.

• Assist in preparing reports for management meetings.

Commercial Coordination

• Prepare quotations and customer proposals.

• Coordinate purchase orders and contracts.

• Maintain customer records and CRM.

• Follow up on quotations and customer enquiries.

• Coordinate distributor communications.

Project Coordination

• Monitor project schedules.

• Coordinate deliveries and logistics.

• Liaise with suppliers and customers.

• Track project milestones.

• Coordinate shipment documentation.

Administration

• Maintain organised filing systems.

• Prepare invoices and supporting documentation.

• Coordinate warranty administration.

• Assist with procurement documentation.

• Support HR and office administration where required.

Marketing & Events

• Support exhibitions and trade shows.

• Coordinate marketing materials.

• Assist with LinkedIn and website updates.

• Help prepare case studies and customer references.

Skills & Requirements

• Diploma or Degree in Business Administration, Operations Management or a related discipline.

• 3-8 years of relevant working experience.

• Experience in engineering, construction, industrial equipment, manufacturing or related industries is preferred.

• Experience supporting senior management is an advantage.

• Excellent organisational skills.

• Strong communication and interpersonal abilities.

• Proficiency in Microsoft Office (Excel, Word and PowerPoint).

• Experience using ERP and CRM systems is an advantage.

• Ability to manage multiple priorities simultaneously.

• Good written and spoken English.

Personal Attributes

We are looking for someone who:

• Takes ownership of their work.

• Is proactive rather than waiting for instructions.

• Has excellent attention to detail.

• Enjoys organising people and projects.

• Communicates confidently with customers and suppliers.

• Works well under pressure.

• Is adaptable and eager to learn.

• Enjoys working in a growing international business.

What Success Looks Like

Within your first 12 months, you will:

• Become the primary coordinator for the CEO's day-to-day activities.

• Ensure customer enquiries and quotations are managed efficiently.

• Improve project coordination across multiple countries.

• Help streamline internal processes and documentation.

• Free up management to focus on strategic growth and customer development.

Why Join Infinity Cube

• Be part of one of Singapore's fastest-growing battery energy storage companies.

• Work directly with senior management and gain broad business exposure.

• Participate in international projects across Singapore, Australia and Europe.

• Grow together with an expanding technology company where your contributions have a direct impact on the business.