Job Summary:
This role is responsible for supporting the day-to-day building operations, facilities management, contractor coordination, compliance and improvement projects to ensure a safe, efficient and well-maintained working environment.
Key Responsibilities
1. Building Operations
- Conduct routine inspections of the building, common areas and facilities to ensure they are safe, clean and well maintained.
- Coordinate preventive and corrective maintenance works.
- Monitor the performance of M&E systems and follow up on maintenance issues.
2. Contractor Management
- Coordinate and supervise service contractors, including ACMV, electrical, fire protection, lift, plumbing, cleaning, pest control and landscaping.
- Ensure works are completed safely, on time and in accordance with required standards.
- Verify completed works and monitor contractors service performance.
3. Facilities & Customer Support
- Attend to maintenance requests and feedback from internal users and tenants.
- Coordinate rectification works and ensure timely resolution.
- Maintain good relationships with internal stakeholders and service providers.
4. Compliance & Safety
- Perform the duties of the appointed Fire Safety Manager (FSM) or be willing to undertake the appointment.
- Ensure compliance with statutory requirements and coordinate regulatory inspections.
- Support Workplace Safety & Health (WSH) initiatives and Permit-to-Work activities.
5. Administration
- Maintain maintenance records, service reports and asset registers.
- Prepare purchase requests, work orders and monthly facilities reports.
- Monitor maintenance expenditure and contractor attendance.
6. Projects
- Coordinate office renovations, upgrading and improvement projects.
- Liaise with consultants, contractors and end users to ensure successful project delivery.
- Monitor project progress, quality and timelines.
7. Emergency Response / Other Duties
- Respond to building emergencies and coordinate after-hours support where required.
- Participate in emergency preparedness and business continuity activities.
- Perform any other duties as assigned by Management.
Requirements
- Fire Safety Manager (FSM) certification required
- Diploma or Degree in Building Services, Facilities Management, Mechanical/Electrical Engineering or related discipline.
- Minimum 2–5 years relevant experience in facilities, building or maintenance management.
- Knowledge of M&E systems, building maintenance and statutory compliance.
- Good knowledge of Workplace Safety & Health (WSH) practices.
- Strong coordination, communication and problem-solving skills.
- Proficient in Microsoft Office applications.
- Able to respond to after-office-hour emergencies when required.
By submitting your resume/application, you are deemed to have acknowledged and consented to the collection, use, and disclosure of your personal data provided in your application by the Company for the purposes of verification, evaluation, and other recruitment-related processes, in accordance with the Personal Data Protection Act.
We thank all applicants for their interest. However, only shortlisted candidates will be notified.
