BID MANAGEMENT AND BUSINESS SUPPORT EXECUTIVE

Job Summary:

As a Bid management and Business Support executive, you will be responsible for performing the Bid management, Financial and Commercial activities.

Responsibilities include:

. Coordinating or preparing bid documents, including Financial, commercial, and compliance sections ensuring clarity, accuracy, and competitiveness.

. Collaborating with sales, technical teams, legal, finance, and management to gather inputs and ensure bid quality.

. Developing competitive and profitable pricing models in line with company policies and market conditions.

. Ensuring that all bid materials meet client requirements, legal standards, and internal quality benchmarks.

. Managing the submission process, tracking deadlines, and following up with clients or stakeholders.

. Provide Commercial Management support to all Projects and engagement with Customers.

. Partner with Company's Commercial, Solutions, Legal and finance teams on Medium to Large scale deals.

. Assist in preparing and issuing invoices to customers, track the status of Purchase Orders (PO) and Statements of Work (SOW), and update records with invoice details upon completion of activities.

. Interact with customers regarding payments and collaborate with them to complete any necessary documentation for invoicing purposes.

. Coordinating or preparing bid documents, including Financial , commercial, and compliance sections ensuring clarity, accuracy, and competitiveness.

. Preparation of Proposal for Renewal of Maintenance/Professional Services Contracts with Clients/Customers.

. Active involvement in assuring Client Proposals and Contract clearly incorporate company's necessary terms and conditions for optimal commercial and financial engagements.

. Engage with and leverages off relationships between Company and 3rd Party vendors and/or subcontracts and strategic alliances, including the legal team during the conception, construction and review of client proposals, solicitating information and resolving queries.

. Strategize with leaders prior to client negotiations and support the leaders during the Negotiation representing the company's Interest.

. Prepare Internal costing for the RFP and Projects.

. Draft review and Negotiate the Key project documents like SOW, Change requests, Addendum to Contracts.

. Manager and update the Internal man-day rate for all the territories in APAC.

. Gate keeper for all Contract and legal documents with Customers.

. Identify the contractual risks and issues of the RFP and mitigate the risk.

. Undertake special assignments, ad-hoc functions and related duties as and when required

Job Requirements:

. Finance or Business Degree equivalent.

. include strong project management, excellent communication, analytical thinking, negotiation, presentation skills, and familiarity with industry-specific bidding processes.

. Over 10 years of relevant working experience in similar role in IT software Service organisation is a must.

. Preferable Executives specializing in Finance - Commercial /Cost Accounting or equivalent

. Demonstrated business/commercial acumen and ability to drive successful outcomes

. Good communication skills

. Good interpersonal skills

. Positive work attitude and able to multi-task