Bid Executive/ Bid Manager

Job Summary

We are seeking a highly organised, commercially minded, and detail-oriented Bid Manager to lead / Bid Executive to support the firm's tender and proposal activities for architectural and multi disciplinary consultancy projects in Singapore.

The Bid Manager/ Bid Executive will handle the end-to-end bid process, from identifying and assessing tender opportunities through to submission and post-bid evaluation.

Key Responsibilities

Bid & Tender Management

1. Handle the end-to-end preparation and submission of architectural consultancy bids, tenders, RFPs, RFQs, and EOIs. 2. Monitor relevant tender opportunities and assess their strategic and commercial suitability. 3. Review tender documents, scope of services, submission requirements, evaluation criteria, fee requirements, and contractual conditions. 4. Ensure submissions are complete, accurate, compliant, and submitted on time.

For Bid Manager:

1. Coordinate bid/no-bid discussions with Directors and relevant stakeholders.
2. Develop bid programmes, submission schedules, responsibility matrices, and compliance checklists.
3. Lead bid kick-off meetings and internal review sessions.
4. Manage multiple bids concurrently while maintaining high-quality standards.

Proposal Development
1. Work with Directors and Project Architects to articulate the firm's design philosophy, project approach, and key differentiators.
2. Compile tender submission documents (project sheets, portfolios, case studies, CVs, credentials, awards, company information etc.)
3. Edit and proofread submissions for accuracy, clarity, consistency, and quality.

For Bid Manager:
1. Develop technical proposals, methodologies, executive summaries, and project approaches.
2. Develop and maintain proposal templates, project databases, and reusable bid content.
3. Ensure proposals have a clear narrative, professional presentation, and strong visual impact.
4. Coordinate with graphic designers on layouts, diagrams, graphics, and presentation materials.

Commercial & Fee Proposals
1. Coordinate with Directors and project teams on consultancy fee proposals.
2. Assist in preparing fee breakdowns, resource schedules, and commercial documentation.
3. Obtain fee proposals from sub-consultants as required.

For Bid Manager:

1. Ensure fee proposals align with the scope of services and tender requirements.
2. Identify commercial risks, assumptions, exclusions, and clarification points.
3. Coordinate responses to technical and commercial clarifications.

Stakeholder Management

1. Work closely with Directors, Associates, Project Architects, Designers, and technical consultants to obtain bid information. 2. Coordinate inputs from multidisciplinary consultants and external partners.

For Bid Manager:

1. Liaise with clients and procurement representatives on bid-related matters. 2. Support tender interviews, presentations, and clarification meetings.

Business Development

For Bid Manager
1. Maintain a pipeline of upcoming architectural and consultancy opportunities. 2. Monitor market trends, competitors, major developments, and potential clients.
3. Maintain databases of project experience, client references, consultant networks, and credentials. 4. Prepare capability statements, corporate presentations, and business development materials.
5. Track bid outcomes and maintain win/loss records.
6. Conduct post-bid reviews and recommend improvements to future submissions.

Requirements

Diploma or Degree in Architecture, Business, Marketing, Communications, Project Management, or a related discipline.

Minimum years of relevant experience in bid management, tender management, proposal management, business development, or marketing.
Bid Manager - 5 years
Bid Executive - 3 years

Experience in an architectural consultancy, engineering consultancy construction, or professional-services firm is preferred.

Good understanding of architectural consultancy services and project delivery.

Experience preparing submissions for private-sector and/or public-sector projects in Singapore.

Excellent written and spoken English.

Strong proposal-writing, editing, and presentation skills.

Excellent project management and stakeholder coordination skills.

Strong attention to detail and ability to work under tight deadlines.

Proficient in Microsoft Word, PowerPoint, and Excel.

Knowledge of Adobe InDesign, Illustrator, Photoshop, or similar software is an advantage.