Associate (Vessel Accounts)

Job Description:

1. Check suppliers invoices/credit notes details on AP Input Form before TRX.

2. Perform TRX function in accordance with Accounts Dept Objectives.

3. Prepare journals for accrual of crew wages and victualling, accrual and prepayment for insurance, lubricating oil ROB and any other journals. Also ensure that reversal journals are raised where applicable.

4. Check, verify portage bills and raise journals. Ensure reversal of accrual for crew wages is done when actual portage bills are posted to the ledger.

5. Reconcile cash to Master, provision, slop chest and chat card Inventory as per portage bill against balance in general ledger.

6. Check, verify manning agent statement of account and create AP Input Form in Bassnet Procurement system.

7. Prepare remittances using bank online platform for crew home allotment remittance.

8. Compile and prepare Monthly Accounting Reports to Shipowners including submission of softcopies via email, register and upload into V-Dash and sending hardcopy reports in accordance with Shipowners requirements.

9. Reconcile Home Allotment account, follow up with Crew Dept or Agent if any discrepancies, raise necessary adjustment journals.

10. Monitor all Advance Accounts, follow up with relevant dept/person to obtain Actual Invoices/ AP Input to clear the advance.

11. At the beginning of each financial year or for new vessel, update annual budget into Bass System and prepare Fund Request Plan (if applicable).

12. Any other ad-hoc duties as assigned from time to time.