My client is an independent fiduciary and corporate services provider, supporting private clients, entrepreneurs, family offices and businesses with tailored corporate governance, fiduciary and administration solutions. With a strong focus on personalised service, technical expertise and long-term client relationships, they are looking to expand their team in Singapore.
Key Responsibilities
Board Governance & Meeting Coordination
- Coordinate the end-to-end administration of board and shareholder meetings, including Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), across a portfolio of investment funds.
- Prepare meeting agendas, compile board packs, record meeting minutes and draft board resolutions.
- Support the onboarding and ongoing administration of independent directors, ensuring governance documentation is maintained accurately.
Fund Documentation & Investor Due Diligence
- Coordinate KYC and AML due diligence for new fund structures, SPVs and institutional investors.
- Review fund-related documentation, including subscription agreements, side letters and amendments to offering documents.
- Ensure governance and operational documentation is complete, accurate and maintained in accordance with internal policies.
Stakeholder Management
- Act as the central point of contact between fund managers, legal counsel, auditors, fund administrators, corporate secretarial service providers and other external stakeholders.
- Coordinate with external service providers to ensure board actions, governance matters and regulatory requirements are completed in a timely manner.
- Monitor the progress of deliverables and follow up with relevant parties to facilitate smooth execution of governance processes.
Governance & Regulatory Support
- Monitor regulatory developments across key fund jurisdictions and assess their impact on governance processes.
- Assist in implementing changes to internal governance procedures and standard operating processes to ensure continued compliance with applicable regulatory requirements
Requirements
- Degree or professional qualification in Corporate Secretarial, Business, Finance, Accounting, Law or a related discipline.
- 3–6 years of relevant experience in corporate secretarial, fiduciary, fund administration, governance or a similar role.
- Strong experience in board and shareholder meeting administration, including preparation of agendas, board packs, minutes and resolutions.
- Familiarity with investment funds, fund structures, SPVs and institutional investors would be highly advantageous.
- Good understanding of KYC/AML requirements and experience coordinating client or investor due diligence.
Please apply directly or email your CV to [Confidential Information] if you are interested.
EA License Number: 20C0180| Registration no: R1767553
